HubSpot
Connect your AI support agent to your HubSpot account and existing HubSpot live chat widget on your website.
Last updated
Connect your AI support agent to your HubSpot account and existing HubSpot live chat widget on your website.
Last updated
You can now integrate your AI support agent directly into HubSpot for a seamless AI experience.
The HubSpot integration is available on all paid plans, see pricing.
There are several reasons why you should use your My AskAI within HubSpot:
While HubSpot has its own AI agent (called "Breeze or BreezeAI"), it is basic in its functionality (we also think ours is smarter, but we'll let you be the judge!)
You can add more knowledge to your AI agent in addition to your website and HubSpot help center by using our connections, live data or file uploads.
You don't have to add any code to your site to get your agent live, just connect our app and you're ready to go.
Every AI answer is provided with "References" to the sources used to answer the question.
As well as an AI agent, you get all our other features like Improve, Insights, Email Assistant, Site Search, Private (Internal) mode, Integrations with Slack and more.
You must be a Super Admin to install an app in a HubSpot account
Login to your Dashboard and go to Channels.
Once enabled you will see "Live Chat apps" appear, click on the HubSpot icon.
Then click the "Connect your HubSpot account" button.
Messages from your AI agent will be sent from the account/user that is used to login to HubSpot and connect with My AskAI. e.g. AI responses will appear to come from an agent.
You can create a separate account for this if you’d like to customise the name or image of the AI agent.
If you're not logged into HubSpot, this will open an authorizations/permissions screen. Click "Sign in to your HubSpot account".
Select your HubSpot account and click "Choose Account", you'll then be asked to confirm the connection and be redirected back to My AskAI.
Your AskAI is now connected to HubSpot and will be providing "note" responses, that only agents can see. You can set the AI agent to reply directly to customers.
There are 2 ways you can use your AI support agent within HubSpot:
Toggle conversational replies "on" by going to your Dashboard then Channels > HubSpot clicking the "Reply directly to customers" toggle.
(Highly Recommended - but optional) - Disable your “Knowledge base search” within any “Chatflows”
(Recommended - but optional) - Change your chat to show as "available 24/7" and don't show "Typical reply time", you can get to this from: Conversations (drop down) > Inbox > Inbox Settings > Channels: Chat > ‘Edit’
That's it! Your Hubspot live chat will now automatically respond to user queries using your AI agent's knowledge.
You can set the AI agent to automatically create AI note responses for your agents to use instead of replying directly to the user.
Toggle note replies "on" by going to your Dashboard then Channels > Hubspot clicking the "Reply with 'notes' for admins" toggle.
That's it, now when someone talks with your HubSpot you will see the AI response appear as a note you can use to help with your reply.
To stop draft notes from being generated for a conversation, just add a comment to the conversation with:
Stop writing AI notes
This must be written as a 'Comment' and not a 'Reply', otherwise the customer will see this.
You can create this as a Snippet in HubSpot
If, at any time, the user wishes to be passed over to a person to continue the conversation, all they need to do is say so, saying "Talk to a person" (or similar words to that effect).
Once the conversation is passed over to the human, the AI will not respond again until the agent hands back control to the AI or the ticket is closed.
When the AI agent cannot answer a question, it will also prompt the user to type "Talk to a person" to make it obvious they can speak to a person.
As part of the handover, the chatbot will summarize the conversation so the agent can pick up where the user left off so there is no repetition or frustration.
You can give control or take back control from the AI at any time, here's how:
Just reply to any open conversation as an admin/agent and the conversation's control will be taken from the AI assistant.
Create a Snippet with the below message. The underlined text must be included. The remaining text can be customized.
Hi there, I'll pass youback to our AI assistant for any further questions.
Use the snippet in conversation by Inserting it into the conversation and pressing "Send".
Turn on the toggle switch for Workflow/Triage settings
Decide on a trigger phrase to use for your AI workflow handover button, type it into the field below the toggle switch and include this as the text in a button in your workflow (example workflow below for "Chat with AI assistant" as the trigger phrase)
This phrase must exactly match the pre-defined button you are going to use in your workflow message.
"Disable open responses" in your initial welcome message workflow.
Your AI assistant will now only begin responding after the AI chat button has been pressed.
To stop your AI agent from replying to a specific set of phrases, share with us a list of the phrases you would like to block via chat and we will update your bot with these.
(Available on Pro accounts and above).
Your AI agent in HubSpot will only reply to messages sent to the LiveChat widget, it won’t work with customer messages sent to other channels e.g. via email or Facebook Messenger.
